I’ve been using RoboForm for many years now and you have probably read about it here often. It started because I needed a better of keeping up with my own log ins. But over time as I started taking clients who have their own set of log ins for multiple sites, it became indispensable.
Besides storing and securing my log ins, I also like RoboForm because I can organize it. I am at the point where I need to go in and organize my log ins further but generally, I have a folder for every web site. I’ve found this the best method because sometimes one site can have multiple log ins. e.g. cpanel, WordPress, Forum, HelpDesk etc depending on the number of scripts.
I also keep a folder for each client. Unless it is a short term one time off client, the are all lumped into one folder but usually they get their own folders. Then under each client name I have yet another folder for each project/web site.
The nice thing is, I don’t have to worry where they are stored. Even though it is buried deep under folders and sub-folders, log ins can still be easily located because of RoboForms easy search feature. I just type in the client’s name or the client’s project or web site and it’ll pull up a list of log ins. This is used 99% of the time.
I’m not a VA but I suspect some VA’s handle a bit more personal stuff for their clients like purchasing of small value items or registering accounts at web sites etc. You can create profiles for each of your client so you don’t have to remember the address, ZIP, telephone numbers or even credit card numbers (if you are so authorized). It just makes so much sense.
This is much more secure than typing things in because key strokes can be recorded and hence stolen. All data can also be encrypted to protect yourself and your clients.
If you’re still managing client log ins with a spreadsheet or something else, you’re not using your time wisely. A few minutes here and there looking up a password can add up quickly. Besides, why clog up your brain with logins and passwords? Free your mind of them, take back your sanity to focus on more important stuff.
